Requesting Vital Records
Vital Record Information
We are currently open to the public Monday through Thursday from 7:00AM to 5:00PM. Masks are required for service; we have masks available if needed. If you cannot wear a mask OR you do not wish to appear in-person due to concern of COVID 19, please request your record through the mail or online.
Access to Vital Records
Vital Records are not considered to be public records in the State of New Hampshire. Records can only be issued to the individual to whom the record belongs or immediate family members. Immediate family members include: Parents, Step-Parents, Spouse, Sibling, Grandparent, Aunt, or Uncle. We cannot issue to cousins, in-laws, or other parties without proof of tangible interest. (For example, a legal guardian can obtain a record with proof of guardianship.)
Photo identification is required of the person requesting the vital record. If you do not have photo identification, please contact our office for further instructions.
Where Do I Obtain My Vital Record?
The following New Hampshire records can be obtained from ANY City/Town office in New Hampshire:
- Birth: 1935 – Present (except 1949 and 1950*)
- Death: 1965 – Present
- Marriage: 1960 – Present
- Divorce: 1979 – Present (within 6 months of current date)
Births and deaths prior to the above-mentioned dates need to be obtained from the town where the event occurred. Marriages prior to 1960 will need to be obtained from the town or city where the marriage license was applied for, not where the marriage took place.
*Births from 1949 and 1950, are still in the process of being manually entered into the database by the Division of Vital Records. For now, if you were born in 1949 or 1950 you will need to obtain your record where the birth occurred. Please note, if you were born at Mary Hitchcock during those two years, your record will be kept by the Hanover Town Clerk’s Office.
Certified Copies of Divorces are one page certified documents that simply state a couple is divorced. For a Certified Copy of Divorce decree that includes all stipulations OR for a divorce that took place prior to 1979 or within the last six months, please contact the Court where your divorce was obtained.
Payment is collected at the time of the search. It is $15.00 for one copy and $10.00 for any subsequent copies (of the same record) per order. If requesting in-person our office accepts cash, check, debit cards, and credit cards. (Please note, a processing fee of 2.79% with a minimum fee of $1.50 will be assessed on debit and credit cards.)
If requesting through the mail, a money order or cashier’s check made payable to the City of Lebanon will be accepted; personal checks and debit or credit cards are not accepted through the mail.
Processing Through the Mail
Below is the application for each type of vital record. At the bottom of the application, you will find information on how to request the record through the mail. Please be sure to complete the “Checklist before mailing” to ensure that you submit everything which is required. If you are unable to print any of the forms, you can simply hand-write a request supplying all the information listed on the form.
You may now purchase copies of your vital records online! Please note, a processing fee of 2.79% with a minimum fee of $1.50 will be assessed on debit and credit cards. In addition to the processing fee, a $1.50 transaction fee will also be assessed per request. Photo identification is required and can be submitted by mail or email - simply follow the instructions at the end of your request.
If you are not an immediate family member as described above, you will be asked to provide proof of tangible interest as well. The system will clearly prompt you for this information if it is required. If you are asked to send proof and need guidance on what is acceptable, please contact our office at 603-448-3054 or by email to firstname.lastname@example.org.
Vital Records Folders Available for Purchase
Protective folders for storing your vital records are available for purchase from our office. The cost is $1.00 per folder (for in-person transactions) or $1.25 per folder (for mail transactions.) To request one by mail, please complete the second page on the Vital Records Request Form. Folders can also be processed with online orders under Shipping by selecting: "Standard Mail - Include Protective Folder (1.25)"